Job Description:

Job Description:

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.



Position Summary

Beacon Hill is seeking an experienced Executive Assistant / Administrative Coordinator to provide high-level administrative and organizational support to senior leadership. This long-term, part-time opportunity requires a highly organized, proactive professional who can independently manage meetings, calendars, documentation, communications, and multiple priorities.

Position Details

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Job Type: Long-term, part-time contract

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Pay Rate: $28- $30/hour

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Schedule: Approximately 15 hours per week initially, with potential to increase to 20+ hours per week. Flexible, consistent daytime schedule with occasional evening meetings.

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Start Date: ASAP

Key Responsibilities

* Coordinate executive, leadership, and board meetings.

* Manage calendars, meeting schedules, agendas, and related communications.

* Take meeting notes and track action items and follow-up activities.

* Maintain contracts, agreements, records, directories, and confidential documentation.

* Organize and maintain SharePoint resources and electronic filing systems.

* Draft and coordinate professional communications with internal and external stakeholders.

* Support event planning, logistics, and administrative operations.

* Maintain accurate organizational and compliance documentation.

* Coordinate with leadership, volunteers, vendors, and other stakeholders.

* Support website content updates through external vendors.

* Improve administrative processes, documentation, and record management.

* Handle sensitive and confidential information professionally.

Systems & Tools

* Microsoft Office Suite

* SharePoint

* Project tracking and task management tools

Qualifications

* Associate degree required; bachelor's degree preferred.

* Previous experience as an Executive Assistant, Administrative Coordinator, Program Coordinator, or similar administrative professional.

* Experience directly supporting senior executives or leadership teams.

* Strong calendar management and meeting coordination experience.

* Proficiency with Microsoft Office and SharePoint.

* Excellent written and verbal communication skills.

* Strong organizational skills and attention to detail.

* Ability to manage multiple priorities and deadlines independently.

* Demonstrated discretion when handling confidential information.

* Strong follow-through, accountability, and responsiveness.

* Ability to work effectively and consistently in a remote environment.

* Professional interpersonal skills and executive presence.

* Board or leadership committee support experience preferred.

* Event or project coordination experience preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)

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