Job Description:

Job Description:

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.



Position Summary

Beacon Hill is seeking an experienced Office

Administrator to support financial administration, business operations, executive-level meeting support, and general office functions for a fast-paced organization.

Position Details

*

Pay Rate: $30-$36/hour

*

Schedule: 8:00 AM-4:00 PM

*

Work Arrangement: On-site

Key Responsibilities

* Manage the full accounts payable process, including processing, verifying, and reconciling invoices.

* Monitor organizational expenses and track vendor payments to ensure accuracy and timeliness.

* Complete monthly account reconciliations, cash flow reporting, and financial reports.

* Process vendor 1099s and maintain accurate financial documentation.

* Assist with the management of bank and trust accounts under appropriate financial oversight.

* Maintain vendor relationships and research and resolve invoice or payment discrepancies.

* Prepare financial reports and analysis as requested.

* Provide documentation and administrative support for audits.

* Assist with revenue collection processes, budgeting, and financial planning.

* Partner with organizational leadership on financial administration and reporting.

* Take detailed notes during leadership and board-level meetings and prepare accurate meeting minutes for review and approval.

* Coordinate meeting logistics, catering, reservations, transportation, and other administrative arrangements as needed.

* Manage office supplies, deliveries, shipments, mail, and other day-to-day office operations.

* Support insurance renewals and other recurring administrative processes.

* Maintain compliance with applicable policies, procedures, regulations, and internal controls.

* Analyze financial and administrative workflows to identify opportunities for improved accuracy and efficiency.

* Develop and maintain effective accounts payable procedures and controls.

* Identify opportunities to streamline processes, reduce unnecessary costs, and automate manual workflows.

* Manage relationships with vendors and service providers.

* Collaborate with leadership and other team members on operational and strategic initiatives.

Systems & Tools

* Microsoft Excel

* Microsoft Word

* Microsoft Outlook

* Microsoft PowerPoint

* Microsoft Teams

* QuickBooks or similar accounting software

Qualifications

* Previous experience in business administration, finance, accounting operations, or a similar combined administrative and financial role.

* Hands-on experience with accounts payable, invoice processing, reconciliations, expense tracking, and financial reporting.

* Experience working with QuickBooks or comparable accounting software.

* Strong Microsoft Office skills, particularly Excel, Word, and Outlook.

* Demonstrated ability to produce accurate work while managing multiple deadlines and priorities.

* Strong attention to detail, organization, and time management.

* Excellent written and verbal communication skills.

* Experience preparing professional meeting notes or minutes for leadership, boards, committees, or similar groups preferred.

* Ability to work independently and take ownership of recurring financial and administrative responsibilities.

* Strong analytical and problem-solving abilities with a proactive approach to identifying errors and improving processes.

* Ability to communicate professionally with leadership, vendors, employees, and other external stakeholders.

* Knowledge of general business operations and financial principles.

* Experience with financial reporting and analysis preferred.

* Bachelor's degree in business administration, management, finance, accounting, or a related field preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)

Apply Now

Share Profile